Convention Information
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CONVENTION REGISTRATION TERMS & INSTRUCTIONS

Please follow rules and instructions carefully. Failure to comply with instructions may result in registration and/or competition submission to be rejected, loss of points or disqualification.

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PLEASE NOTE:
REGISTER EARLY – Convention & Competition Registration may close prior to Early Registration Cut-Off Date if Quota is Reached.
* * * ALWAYS REVIEW YOUR CONFIRMATION EMAILS IMMEDIATELY & THOROUGHLY * * *
COMPETITION LINEUP IS FINAL NO CHANGES made to Competition Entries once Competition Lineup is posted.  NO EXCEPTIONS.

PLEASE NOTE: Tremaine Dance Reserves the Right to alter or change the following information due to Necessary State, Local and Venue COVID-19 Safety Protocols.

NEW!  RE: CALCULATING AGE OF DANCERS
• All Dancer ages will now be set as of JANUARY 1, 2023, for the 2022-23 TOUR.
• This age calculation remains the same for our entire 2022-23 Tour, October – July, including National Finals.
• This age calculation applies to Convention Classes, Scholarship Auditions & Competition Entries.
• This change requires NO Additional Steps on your part, simply add your Dancers and their Birthdates into your Attendee Roster as usual.
If you are attending a Winter Tour City before the 1st of January, our system will automatically calculate what the dancers ages will be on January 1, 2023.
If you are attending a Winter Tour City after the 1st of January, our system will automatically calculate what the dancers ages were on January 1, 2023.
• This change in procedure will allow you to set your Competition Routines at the beginning of the season, where they will remain consistent until the end of the Summer Tour.

NEW!  BALLROOM LEVELS & AGES
AGES 5 – 7  ONLY – MINI BALLROOM
AGES 7* – 10 – JUNIOR BALLROOM*
AGES 11 – 14 – TEEN BALLROOM
AGES 15 & UP – SENIOR BALLROOM
*7 year olds must have been registered as a JR Student for a prior Tremaine convention in order to register for the JR Room. If not, they must register in the Mini Ballroom. 
MINIMUM AGES – Dancers must be the Minimum Age for each level before they can move up.
LEVELING DOWN – Dancers may level down at their Teachers discretion. Excludes Mini Room. Mini Dancers cannot be older than 7 years old.

 RE: INDEPENDENT DANCERS/REGISTRANTS
Tremaine Dance believes in a Consistent Training Environment creating a Foundation for Dancers to Progress that may include but is not limited to a Home Studio and/or Teacher.
• A Dancer not Registering with their Home Studio and/or Teacher is considered Independent.
• Independent Dancers ARE eligible to Register for Convention Classes and audition for Scholarships.
• Independent Dancers are NOT eligible to Compete unless it is Registered under their Home Studio or Teacher.

PRE-REGISTRATION IS STRONGLY ADVISED, including any Paid Observers – Space is Limited & On-Site Registration is Never Guaranteed. 
• ALL REGISTRATION must be submitted via your TremaineDance.com account*
• CONFIRMATIONS will be emailed following your Online Registration.*
• INVOICES will be emailed on or about the Registration Cut-off Date for that city.* 
*No Mail or Email registrations nor payments accepted. 
All Attendees required to complete the Tremaine Dance Waiver – HERE. This includes all Chaperones & Paid Observers.
• Credit card payments accepted via Invoice Link only.
• Checks not accepted.
• Registration on-site at convention is not recommended nor guaranteed.
• Registrations will be limited and cut-off may occur if quota is reached before the cut-off date.
• NO CHILDREN UNDER THE AGE OF 3 ALLOWED INTO ANY CLASSROOM

REFUND POLICY:

Once registered, NO REFUNDS will be authorized, unless event is canceled due to COVID-19. In which case, Full Refund within Two Weeks.

REGISTRATION LEVELS & BENEFITS: *Ballrooms may vary in each city

TEACHER/STUDIO OWNER/MANAGER TUITION INCLUDES:
• Dance in all ballrooms if space is available.
• Special Studio Business Forum in select cities (Teachers only).
• Observe Scholarship Auditions with Enter & Exit Privileges.
• For Registration Incentives & Promotions – HERE
*Dance Teachers CANNOT Register nor Attend as Observers.

MINI STUDENT TUITION INCLUDES:
• Dance in Mini Ballroom only.
• Half day of classes on each day of convention.
• Fun Showcase wrap up.
• One Free Chaperone Wristband, for Mini Room Only, with each student.
• One Free T-shirt for each Registered Mini Student.
• A great way to introduce young dancers to the Tremaine Convention experience.
• Also eligible to compete in Duo/Trio, Group, Line & Production competition entries as long as the Average Age of the entry is at least 7.0.
*Mini Ballroom offered in all cities but dependent upon minimum registration.

SENIOR, TEEN & JUNIOR STUDENT TUITION INCLUDES:
• Dance in respective ballrooms only
• Eligible to compete in Competition (must be pre-registered for the full convention).
• Eligible to audition for Scholarships (if registered for the full convention. Must be on time for audition).

OBSERVER:
• Paid Observers allowed with Paid Students Only.
NO Teachers, Dancers, Studio Owners or Managers may register as Observers.
• Paid Observers may observe all classes in Student Ballrooms Only.
No Observers in Mini nor Teacher Ballroom nor Auditions.
• Please See Free Observer Wristband Promotion HERE!

CONFIRMATION EMAIL:

• You will immediately receive an auto-generated acknowledgement email when you submit your convention registration.
• Once our office has reviewed your Registration, we will send you a Confirmation Email:
DO NOT WAIT – CHECK THIS EMAIL IMMEDIATELY & THOROUGHLY UPON RECEIPT – Changes after Cut-Off Date are not recommended and cannot be guaranteed
• This Confirmation Email is your Final Check before making Payment.
• It allows you to confirm with your records that your Registration and Competition Entries are correct.
IMMEDIATELY CONTACT the Tremaine office at 1-800-832-2050, if your registration is incorrect in any way.

ON SITE REGISTRATION AVAILABILITY:

• Registration at convention is not recommended nor guaranteed.
• Registrations will be limited and cut-off may occur if quota is reached before the cut-off date.

VIDEO RECORDING DEVICES & CAMERA EQUIPMENT:

• Video Recording not allowed during Competition nor in Dressing Areas.
• No camera equipment, including tripods, selfie sticks, etc., allowed in ballroom areas or competition.
• Regular flash photos are allowed.

WRISTBANDS:

• WRISTBANDS MUST BE PROPERLY ATTACHED ON EITHER WRIST FOR BALLROOM ENTRY.
• BE ADVISED: Wristbands are non-transferable and are not to be removed for the duration of the convention.
• Wristbands lost or removed require Full Repayment of Registration Fee.
• No Refunds
• No Exceptions

SCHOLARSHIPS:

AUDITIONED & AWARDED BY BALLROOM REGISTRATION
Dancers will Audition in the Ballroom they are Registered in.

• Any JR, TN and SR attendees registered for the FULL convention are eligible to audition for and/or receive, the various scholarships available in each city. *Mini Scholarships not offered at this time.
Dancers eligible to receive each available scholarship ONLY ONCE in each Age Division. 
NEW!AUDITION NUMBERS for each Fully Registered Dancer will be included in each Convention Registration Packet. *These numbers only need to be worn during the Scholarship Auditions.
• Only Auditioning Dancers are allowed in the audition.
—–*Dancers not auditioning must vacate the room prior to start of audition.
—–*If a dancer is cut during the audition, we encourage them to stay & observe the rest of the process.
• AUDITIONS START PROMPTLY
—–*Be in appropriate ballroom for the audition PRIOR TO START TIME.
—–*Only Registered Teachers may enter after the doors close
—–*NO EXCEPTIONS FOR ANY REASON
• EXITING THE AUDITION FOR ANY REASON – No Re-Entry into the Ballroom until the audition is over.
• Scholarship Recipients will be announced during the Faculty Show.
• All Scholarships valid for 1 year from date awarded.
• All Scholarships limited to Tuition Only.
• Scholarship are NON-TRANSFERABLE and have NO EXTENSIONS.
• All Tremaine Convention Scholarships valid for tuition at all Tremaine conventions, including National Finals convention.
• You must PRE-REGISTER for the convention(s) where you choose to utilize your scholarship.
• Scholarships NOT ACCEPTED for On-Site Registration.
• See Scholarship Page for additional information

NO LUGGAGE IN THE BALLROOMS:

• No Luggage or large items allowed in the Ballrooms due to safety concerns.
• All Dance Bags, Ice Chests, etc., must be stored UNDER CHAIRS and/or AGAINST THE WALLS in compliance with Fire Marshall Regulations.
• All chairs in ballrooms must remain against the walls and available for use by Paid Observers.

NO OUTSIDE CHAIRS ALLOWED IN BALLROOOMS OR CONVENTION AREAS

CHAPERONES & HOTEL ETIQUETTE:

• Chaperones are required for all dancers age 15 and under who are staying at the hotel.
• Reminder that Hotels are Public Areas.
• All Attendees must Observe Safety Practices & Quiet Times.
• Dancers should always Travel in Pairs.
• Dancers must wear appropriate Cover Ups outside of Classrooms.
• Appropriate Footwear must be worn at all times outside Ballroom Areas. No Bare Feet.
• No Tap Shoes outside of Ballroom Area.
• We ask everyone’s cooperation in respecting the privacy of other hotel guests and all hotel property. Your cooperation will allow Tremaine Dance to continue to use the finest hotels in the country for our conventions.

CODE OF CONDUCT:

• Tremaine Dance management reserves the right to refuse admittance to, or to remove anyone who is disruptive, unruly or displays rude, unacceptable behavior—to be determined at Director’s sole discretion.

• For the Safety of All Attendees, Tremaine Dance reserves the right to refuse entry or remove a guest who is NOT adhering to all COVID-19 Safety Protocols. Any guest having a temperature, and/or exhibiting flu-like Symptoms will need to immediately leave the event and alert us of those they have come in contact with during the event so we can take appropriate action.